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Outdoor Wedding In Your Future? | Family Affair Key West

6 Ways to Prep for an Outdoor Wedding


Weddings are one of those life events that couple’s want to be absolutely perfect. Every couple hopes for a bright and sunny day. However, as we all know, things don’t always go as planned. Bad weather can cause many problems for a couple that is planning for an outdoor wedding. This can create obstacles that may seem nearly impossible to overcome.

Outdoor weddings require much more prep work than an indoor wedding. For starters, indoor weddings are usually hosted at an established location, whereas an outdoor wedding will usually need to be set up from scratch.

Here are a few tips on how to prepare for your outdoor wedding.

  1. Check the weather forecast frequently

Leading up to your big day, it’s important to frequently check the weather forecast and look out for any rain or inclement weather heading your way. If there is any chances that the weather could disrupt your special day, it is best to consider an indoor backup plan.

outdoor wedding
Danielle & Stephen

  1. Have a backup plan

When planning an outdoor wedding, it’s crucial to have a backup plan. If you’re concerned about running into weather related issues, you could consider reserving an indoor space to have in case you need it. This will obviously add to your wedding expenses, and might not event get used, so make sure to search for a reasonably priced locations.

  1. Tent your space

Renting a tent is usually a less expensive option compared to booking a ballroom or indoor space at a hotel. You can even decorate and dress up the tent to create an elegant outdoor wedding space you and your guests will admire. Talk with your planner and the venue to discuss any restrictions, and to find out if putting up a tent is the best option for you. Most times, venues will only allow you to work with certain vendors.

  1. Adjust your timing

If the weather forecast shows specific times for when the rain might hit, adjust your wedding day timeline accordingly. This is when your wedding planner comes in! With our tropical climate, rain showers don’t usually stick around for too long, so entertain your guests with a pre-ceremony cocktail indoors to kick things off. Once the weather clears, host the outdoor wedding you hoped and planned for!

  1. Purchase wedding insurance

Event insurance has become a very popular trend recently, especially for couples planning an outdoor wedding. The weather can be unpredictable, so having a backup plan for an outdoor wedding and purchasing event insurance will help you recover some of your expenses, should the weather become disastrous.

  1. Go with the flow

No matter how prepared you are, the weather may still fail you. Don’t get discouraged! Just relax and go with the flow. Remember, you can’t change the weather, so think of creative ways to deal with the situation at hand.