Planning Part 3 Decor/Items - Family Affair Event and Wedding Planning Key West

[headline_box text=”Planning Part 3 – Decor/Items” align=”Center”]

Wow you are moving along – if you are reviewing this form – you have already received your Draft Time Line!!!
THIS FORM CAN REVIEWED DIRECTLY WITH YOUR PLANNER VIA CONFERENCE CALL IF YOU PREFER
So the information requested below – can be started – and as the date gets closer – we can finalize any information you do not know at this time!

Planning Part 3 Decor/Items

Contact Name *
Best Wedding Email Contact *
Wedding Date

Additional Items for your Reception

*Please let us know if you attend to ship directly (no sooner than 30 days prior to your event) or if
someone will be traveling with any personal decor for reception or ceremony. If family member or
friend, please provide Name, Number, and Date they arrive in Key West.

Will you be Shipping or Sending any Items to Key West? Yes, I will be Shipping my Items to Key WestNo, I will be Bringing all Items with me to Key WestI will be sending all Items with a Friend/Family Member to Key Wes
Check All That Apply * Place CardsTable NumbersMenue CardsPersonalized Champange Flutes or Glasses for Wedding CouplePhotos of Wedding Couple/ DVD *Slide Show*Guest Book & PenSigning Boards & PenChalkboards & ChalkBasket,Box or Cage for Gift CardsSandy CeremonyUnity CeremonyJumping of the Broom CeremonyCake Topper/ OrnamentCake Knife/ Server
Please List Any Additinal Items that you will be bringing for Decor that was not checked off above:
Will you be Renting a Dance Floor? YesNo
If Yes, What Company?
Will you be Renting a Tent? YesNo
Will it Lined? YesNo
If Yes, What Company?
Will you be adding Lighting of any kind to the Reception Area? YesNo
If Yes, What Type of Lighting?
If Yes, What Company?
Will you have Favors for your Guests? YesNo
If Yes, Please describe your Favors:
Will you have one favor for each person, or for each couple? Each Person will have their own favorEach Couple will have their own favor

Vendor Information

We encourage you to select the Vendors on our Preferred Vendor List as they are familiar with our
Island. If you have not selected someone from our preferred vendor list, you must have your Vendor approved by the Venue Sales Manager and adhere to their Liability Insurance Requirements. Once they are approved, an additional charge of $150.00 will be added due to the additional staff needed to guide that vendor to appropriate locations for setup and/or photo/ Video locations. Or you can sign a waiver releasing our company from all responsibility regarding their performance and or interruption of your day. We also release to the venue any banquet issues as they have final approval of this vendor and as such we are free and clear all concerns.

Florist Compnay
Person of Contact
Phone Number
Email
Check All That Apply for Florist Dinner Table CenterpiecesCake FlowersArrangements/Decor for Sweetheart or Head TableArrangements for Welcome TableFlower Crown/ Hair FlowersBouquetsThrowaway BouquetBoutonnieresCorsagesFlowers for Ceremony ChairsFlowers for down the Aisle (for flower girl)
Other Items: (such as lanterns, aisle runner, fabric etc.,)

Entertainment

DJ, Band, Guitarist Etc.

Music/Entertainment Company:
Person of Contact
Phone Number
Email

Officiant

Father, Pastor, Family Friend Etc.

Officiate:
Phone Number
Email

Bakery

Company:
Person of Contact
Phone Number
Will you be saving the top layer of your cake? YesNo

Photography

Name of Company
Person of Contact ( Your Photographers)
Number of Assitants
Phone Number
Email

Videographer

Will you be having a Videographer? YesNo
Name of Company
Person of Contact ( Your Videographers)
Number of Assitants
Phone Number
Email

Lighting/AV

Any specific lighting accommodations that you would like to add? YesNo
If so, explain? If there is anyone else doing up lighting or additional lighting features for your wedding, please list them below.