Planning Part 2 Reception - Family Affair Event and Wedding Planning Key West

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Wow you are moving along – if you are reviewing this form – you have already received your Draft Time Line!!
THIS FORM CAN REVIEWED DIRECTLY WITH YOUR PLANNER VIA CONFERENCE CALL IF YOU PREFER
So the information requested below – can be started – and as the date gets closer – we can finalize any information you do not know at this time!

Planning Part 2 Reception

Contact Name *
Best Wedding Email Contact *
Wedding Date

Special Dietary Needs for You & Your Guests

We are very sensitive to any food allergies of your guest. If you know please inform us below.

Are there any special dietary needs of any of your Guests? YesNo
Total Number of Vendor Meals:
Total Number of Vegan
Total Number of Vegetarian
Total Number of Gluten Free
*PLEASE list ALL food Allergies, also indicate on your Seating Diagram what tables those guests will be seated at, and children.

Number of Children

Please note: If they wish to eat off the ‘adult menu’ they will be charged the same price as an adult.

Will there be any young children attending the reception (12 and under)? YesNo
Number of children meals needed?
Will you need Highchairs or Booster-seats? YesNo
Number of Highchairs needed?

Vendor Meals

Meals that you will be providing for your Vendors. (It is customary to provide a Vendor with a meal if they will be working 4 hours or More for your event).

Will meals be required for your Vendors? YesNo
Please List Vendors -Music-(DJ, Band), Photographer(s), Videographer(s), Wedding Coordinator(s) and any other Vendors that will be provided a Meal.

Tables For Reception

*Please select tables needed for Reception*

Will you be having a Sweetheart Table? (This is a table for the Wedding Couple Only) * YesNoWedding Couple will sit at a Head Table with Bridal Party*
Are all guests sitting at 60” or 72” Round Tables 60” Round Tables (Fits 6 to 9 people)72” Round Tables (Fits 10 to 12 people)Tables will be decided by location of event and planner
How many tables?
How many guests at each table?

Special Tables

Welcome Table, Gift Table, Memorial Table, Cake Table, DJ Table,Etc.

Do you need a Welcome Table? * This is a table for guest book, cards, pictures, and gifts. YesNo
Do you need a separate gift table? YesNoThe Welcome table will be fine for our Gifts
Do you need a Cake Table? YesNo
Do you need a Table for the DJ? YesNoDJ will be providing their own table

Chairs

For Reception

Will you be using white, garden folding chairs for dinner tables? YesNo
If Yes How Many Chairs will you need?
If No Who will you be Renting chairs from?
Are you renting any other furniture for your event? YesNo
If Yes, Please list what you have Rented:

Napkins

For Reception

Linen Provider:
# Of Napkins Ordered:
Color of Napkins Ordered:
Napkin Fold: Triangle Fold OR Pocket Fold (Recommended for printed menus) Pocket FoldTriangle FoldSpecialty Request
If you have selected the Buffet/Grill would you like silverware rolled at start of buffet or placed on tables? Silverware rolled and placed at the start of buffetSilverware placed on tables

Linens for Dinner Tables

*FYI*: 60 inch round tables use 120’s for floor length linens & 72 inch round tables use 132’s for floor length linens. 132’s are also used on high/standing cocktail rounds if you are using bows/tie backs, or 120’s with no bow/tie backs.

Linen Provider:
# Of Dinner Table Linens Ordered:
Size of Dinner Table Linens:
Color of Dinner Tables:

Linens for Cocktail Tables - Low Cocktail Rounds

*FYI*: 60 inch round tables use 120’s for floor length linens & 72 inch round tables use 132's for floor length linens. 132’s are also used on high/standing cocktail rounds if you are using bows/tie backs, or 120’s with no bow/tie backs.

# Of Low Cocktail Round Linens Ordered:
Size Of Low Cocktail Round Linens Ordered:
Color Of Low Cocktail Round Linens Ordered:

Linens for Cocktail Tables - High Cocktail Rounds

# Of High Cocktail Round Linens Ordered:
Size Of High Cocktail Round Linens Ordered:
Color Of High Cocktail Round Linens Ordered:
Please Provide any other Linens Ordered along with Size & Color (welcome table/bar/dj table, Etc):
What day will your rented Linens be delivered to Your Venue?